Working with Tabs in Microsoft Word 2016

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During this Microsoft Word 2016 training tutorial video, we will talk about working with tabs. We will demonstrate the left align tab, centered tab, right align tab, decimal tab, and bar tab. We will also show you how to apply leaders.

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We are working in module 4. We’re talking about paragraph formatting and we’re all the way down to section 4 where we’re going to talk a little bit about working with tabs.

Microsoft Word has this great feature called Tabs which allow you when you hit the Tab key to override that normal half inch. It’s also going to allow you to set different types of tabs and leaders and things like that. So let me show you how the tabs work.
There are actually five different tabs and they each work a little different. Before we go through each one let me just show you a little bit about a scenario that you might have a reason to use tab for.

Look down at the bottom here and you’ll see that it looks like I have nice, neat columns of names, addresses, amounts, and telephone numbers. But it’s really not columns because this was set up using tabs. I’m going to click inside any line here and when I do notice the tabs up on the ruler. See these? Also if I turn on the non-printing characters here I want you to see the tab indicator here. So that’s how you know this was set up with tabs.

Now I want to go through each of the five with you so you can see how each one of these works.

If you look at the top left here you’re going to see a little box with an L in it and those are your tabs. That L actually stands for a left aligned tab. If I click there I’ll get a centered tab, the next one is a right aligned, the next one is a decimal tab. And the decimal tab helps you line up decimal points. And the last one is a bar tab. If I click two more times I’m going to see two indents and then I’ll cycle back through my tabs. So let’s talk about each one and how they work.

The first one is a left aligned tab. I’m going to set it on my ruler at 2 inches. Notice I just click there. If you click too high or too low it won’t set it. So just kind of know that. You’ll see it there once it’s set. The purpose of a tab is normally when I type something and I hit the Tab key I’m going to stop at the next half inch on the ruler. But I want it to override that. So notice I’m going to hit the Tab key and I stop directly under the tab that I set.

Now let’s talk about the fact that it’s left aligned. I’ll just type a little bit of junk in here. I’m going to hit the Enter key and hit the Tab key. You have to tab to get to the tab. It’s not going to jump over there automatically. If you happen to forget and you type some text just click at the beginning of that text and tab over to it. This is called a Left Align Tab because you’ll see that everything is nice and neat on the left hand side and not on the right. So if you think about our addresses down at the bottom here, addresses are always nice and neat on the left but they’re not the same length. So that’s a good example of a left aligned tab.

Sorry, we couldn’t fit the entire video transcription here since YouTube only allows 5000 characters.


Amanda Smith says:

Grrreat video!!!!

Cindy Joy says:

I’m just learning Word 2016 and haven’t yet figured out how to switch my ruler from cm to in. Where do I make that change?

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